The most basic guidelines of Health Insurance Portability and Accountability Act specify that access to the patients records can only be authorized by the patients or anyone else approved by them. Authorizations can be given for a specific purpose and on fulfillment of that purpose, it will expire. If the employees need to access the protected information again they would need a fresh authorization from the patient.
Any individual who will be gathering, storing and destroying records of patients would need to be aware of the various provisions of Health Insurance Portability and Accountability Act so that all proper safeguards are followed and there is no misuse of this confidential information.
As the protected information would be stored electronically, it is important that there are enough security measures like password protection and firewalls to stop unauthorized access. There are various mediums through which the information can be stored and accessed and electronic safeguards will ensure that the health information is handled in a safe way.
The compliance officer must also identify areas of risk and this will help to have counter measures in place. There can also be audits conducted at regular intervals and this will ensure that all the provisions of Health Insurance Portability and Accountability Act are followed. The audit can be done internally by the health care providers and this will help them check all the processes that are in place for HIPAA compliance.
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